Administrative Assistant

T.U.P.A.C. values diverse perspectives, and life experiences; people of color, women, non-binary, men, LGBTQ, people with disabilities, and veterans are encouraged to apply.

DEPARTMENT: Administrative Staff

JOB TITLE: Administrative Assistant

REPORTS TO: Artistic Director and School Director

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T.U.P.A.C., is a safe, all inclusive, and multicultural dance studio. We offer dance classes in ballet, African, and Hip Hop taught by world class instructors. Equity, diversity and inclusion guide our organization so we can reflect and embrace our community. We look forward to hearing from you!

The Administrative Assistant with the Tacoma Urban Performing Arts Center will serve as a primary point-of-contact for faculty, staff, students, parents and community members in the Hilltop Community. The Administrative Assistant will be a key player on the T.U.P.A.C. staff by providing administrative support for the school.

Job Functions

• Class and Event scheduling with the Executive Director and School Director
• Student attendance entry evaluation set-up
• Maintain School syllabi records
• Weekly T.U.P.A.C.  announcements
• Answer front desk telephones and direct calls to the correct person
• Greet students, faculty, parents and patrons
• Assist with the School Director’s calendar
• Event coordinator for T.U.P.A.C. events (scheduling space, ordering food, etc.)
• Student record maintenance / liability waivers, evaluation set-up
• T.U.P.A.C. auditions (prepare adjudication sheets for faculty, hang signs, attend auditions during registration, coordinate student volunteers, and assist with audition acceptance letters)
• Studio class and event scheduling
• Production comp ticket lists and ticket set-up with Eventbrite
• Facilities / Work Orders including scheduling custodians
• Building security system, doors, management
• Office supplies tracking and ordering
• Student permission slips and codes
• Bulletin boards
• Inventory / surplus

Please note that T.U.P.A.C. has a mandatory vaccination policy, along with other safety requirements due to COVID-19.

T.U.P.A.C. is committed to building an inclusive, equitable, and anti-racist organization that better reflects the community where we reside and work.

Send resume to: office@tacomaupac.org